Mileage that calculates itself
Mileage auto-calculated from home or office to the client, with the correct per-kilometre rate by vehicle class - according to your internal policy.
Paperless expense reports, from the snapped receipt to the archived document
The employee takes the photo, the manager approves, payroll reimburses. Accounting picks up the exports. The envelope never leaves the drawer again.
Three steps, zero spreadsheets
The full expense cycle - from the restaurant table to the bank transfer, with no re-keying.
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01
Capture
From the mobile app, the employee snaps a photo of the receipt. AI reads the data off the ticket. The employee picks a category and submits.
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02
Approval
Approval through a configurable workflow. A dashboard and reports give managers and accounting the full picture of expenses - in progress, by category, by period.
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03
Archive
For each approved expense, myHR produces an accounting document ready to be sent to your accountant. The original receipt is filed in the employee's record with full traceability.
Built to keep your accountant happy
AI reads your receipts
Amount, VAT rate, date, merchant - read straight off the photo. Employees check, they no longer type.
Ready for your accountant
Structured accounting documents, SEPA exports, CSV and accounting journals - your accountant gets the data in the format they expect.
Speaks your accountant's language
The files they expect, in the formats they expect. The same export feeds payroll, accounting or your external accountant - never double entry.
Payroll & accounting CSV
Universal format, one line per expense, customisable columns.
Detailed Excel
Broken down by employee, cost centre and VAT rate.
Archived PDF
Original receipt kept for the legal retention period and ready for any audit.
Multi-currency
Converted at the day's rate, amount reported in euros for accounting.
Stop chasing receipts. Reimburse them.
We configure your expense policy, your vehicle rates and your accounting exports - during onboarding, at no extra cost.