Organised by employee
Every document is automatically filed on the right employee's record - contract, payslip, medical certificate, amendment. You find it in two seconds, three years later, without digging through a shared drive.
HR document vault, accessible to every employee based on their permissions
Contracts, payslips, certificates, amendments: centralised in the right place, shared with the right people, signed online when needed. Encrypted, auditable, ready for the ITM.
Centralise, share and archive your HR documents
Shared with whoever you choose
You decide who sees what, folder by folder. Managers don't see medical files. Payslips stay private. And every download is logged - if the ITM asks, you have the answer.
Signed online, via DocuSign
Got an amendment to sign? Send it from myHR through the DocuSign integration, the employee signs from their phone, the signed PDF comes back into their file. Wrapped up before lunch, timestamped by DocuSign.
A document's life cycle
From upload to post-departure, a single source
Every HR document follows the same path - uploaded to the right place, distributed to the right people, kept according to your rules, accessible even after an employee leaves the company.
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01
Upload to the right place
Drag-and-drop, bulk import, hierarchical folders per employee. Payslips are distributed in bulk, contracts land in the right employee's record - no manual handling.
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02
Distribute & sign
Automatic email notification when a document lands in an employee's folder. For signatures, the DocuSign integration sends the PDF, the employee signs from their phone, and the signed document comes back archived.
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03
Archive & keep access alive
Downloads logged, folder-level permissions enforced, retention according to your rules. When an employee leaves the company, they retain secure external access to their own documents - contracts, payslips, certificates.
SECURITY & COMPLIANCE
AES-256 encryption, redundant backups, EU hosting
Every sensitive document gets the same guarantees as your banking data - encryption at rest, European hosting, hourly backups and logged downloads.
AES-256 encrypted
Documents encrypted at rest on our servers, in transit over TLS - end to end.
Hosted in Europe
Your data never leaves the EU, GDPR-compliant by default.
Backed up every hour
Snapshots retained for 12 rolling months, restored on request.
Downloads logged
Every document access records who and when - available on demand.
Get HR off the network drive
We take over your existing documents, attach them to each employee and set up the right access rules - during onboarding, at no extra cost.